All previously configured related units of measure for an item in a transaction now will display the quantity, price and cost of that item in their base (or original) units.All item quantities, prices and costs that had been based upon U/M now will be shown in terms of their base (or original) units.When U/M is disabled QuickBooks simply hides U/M throughout QuickBooks, the U/M column on QuickBooks forms disappears.
This more commonly occurs when using Multiple U/M per item than with Single U/M per item.Īs a result, some QuickBooks users simply decide to disable the U/M feature under the Items & Inventory Company Preferences. Before doing that, it's import to understand what really happens when U/M is disabled, and the possible ramifications of turning-off the feature: There is one additional way that some users choose to change Units of Measure, and that's to simply abandon the use of any U/M after they have previously set them up and used them.īecause U/M is one of the most misunderstood features of QuickBooks, many times they're used inappropriately. Ramifications of Turning-off Units of Measure (U/M) If you need to use a new base unit, Intuit recommends you create an entirely new U/M set with the different base unit, and then assign the new set only to the appropriate items for use from that point forward. Such a change would require you redefine all related units in the set, manually adjust inventory quantities, and change quantities and rates in every saved transaction that includes items with the current base unit. Intuit recommends that you never actually change the base unit to an entirely different U/M that would require a conversion of quantities and rates, such as changing from inch to foot. You should only rename the base unit or give it a new abbreviation to correct a spelling error or to make clearer what the current base unit is. You can change the base unit of measure of a service, non-inventory part, or group item without affecting the accuracy of any information stored in QuickBooks.īut changing the base unit of any inventory part or inventory assembly can significantly alter the quantity on hand and cost information for that item, resulting in inaccuracies in most cases. When changing an item's unit of measure set, you should only change to another set with the same base unit, under certain circumstances. If you thought things sounded bad when we were talking about changing just "single" U/M per item assignments, we were only beginning to see the complications that are even more significant when "multiple" U/M per item assignments are in force. Ramifications of changing U/M assignments when using the Multiple U/M Per Item Option There is another oddity you should be aware of as well. If you change a time-based U/M associated with a service item used in time sheets or time tracking functions, any U/M besides hour will cause rate calculations to be inaccurate, because in all QuickBooks time sheets "hour" is the only recognized time unit. Once again, QuickBooks will not automatically make this change for you when you reassign the U/M.Īs a result of this oddity, Intuit actually recommends you create a new item with the correct U/M and record the adjusted quantity and cost in the new item based upon the new U/M. Use an inventory adjustment to reduce the on-hand quantity of the item being made inactive, and post the quantity and cost of the new item being created. Let’s take this one step further. If the current cost of the nylon cord is 0.25 per foot, you would need to manually change the cost to 0.75 per yard after changing the unit of measure to yard. But in order to show that the prior U/M shown in the transaction is obsolete, QuickBooks actually displays the U/M within brackets. If you proceed with making a U/M change of this type, the old U/M will appear in all previously saved transactions using the original U/M. QuickBooks will not make this math change for you when you reassign the U/M. If you change the item's unit of measure from foot to yard, your quantity on hand still will be 600, but should actually be changed 200 to be accurate. For example, suppose one of your inventory part items is nylon cord and you currently have 600 feet of nylon cord in inventory.
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